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Cookies policy

As a data controller, Octodoc attaches great importance to the respect and the protection of its users’ privacy.

This Cookies Policy (hereafter the “Policy”) applies to all Octodoc websites (including its subsidiary Octodoc) hereinafter referred to as “Octodoc” (unless a subsidiary publishes its own cookies policy).

This Policy governs their use and operation on the websites https://octodoc.ro hereafter referred jointly or separately as the “Site” and is therefore addressed to all persons who will browse the Site, hereinafter referred to as “User (s)”.

1. What is a cookie?

1.1. The French National Commission for Information Technology and Freedoms (“CNIL”) describes the cookie as: “A small computer file, a plotter, deposited and read for instance when consulting a website, reading an email, installing or using software or a mobile application, regardless of the type of terminal used (computer, smartphone, e-reader, video game console connected to the Internet, etc.).”
The term “cookie” covers for example:

HTTP cookies;
“flash” cookies;
any other identifier generated by software or an operating system (serial number, MAC address, unique terminal identifier (IDFV), or any set of data used to calculate a unique fingerprint of the terminal (for example via a method of “fingerprinting”;
access to terminal information from APIs (LocalStorage, IndexedDB, advertising identifiers such as IDFA or Android ID, access to GPS, etc.)
invisible pixels or “web bugs”;
any other identifier generated by software or an operating system, for example”
1.2. The cookie is thus placed temporarily in the memory of the User’s terminal (“session” cookie) or stored permanently on the hard drive (“persistent” cookie), by a web page server. Cookies cannot run programs or introduce viruses to the terminal. Cookies are uniquely assigned and can only be read by a web server in the domain that sent them.

1.3. The cookies are attributed in a unique manner and can be read only by a web server of the domain which transmitted them.

2. What is the applicable law to the cookies?

Octodoc relied on the latest CNIL publications which precisely describes the legal framework applicable to cookies.

Thus, the article 5 (3) of Directive 2002/58 / EC amended in 2009 (or the “ePrivacy Directive”) lays down the principle on the use of cookies and this principle has been transposed into French law by Article 82 of the French Data Protection Act. These provisions themselves refer to articles 4.11 and 7 of the General Data Protection Regulation (or “GDPR”). And the CNIL has:

adopted on September 17, 2020 some guidelines relating to the application of article 82 of the law of January 6, 1978 amended, for reading and writing operations in a user’s terminal (in particular to “cookies and other trackers” ) and repealing deliberation n ° 2019-093 of July 4, 2019,
supplemented by a recommendation proposing practical modalities of compliance in the event of recourse to “cookies and other tracers”.
Octodoc will adhere to these provisions of current law for the use of cookies on its Site.

3. Cookies and consent, what does the law say?

With regard to the applicable law to cookies, the CNIL distinguishes two types of cookies:

3.1. Cookies exempted from User consent

According to the CNIL “These are cookies strictly necessary for the provision of an online communication service expressly requested by the user or the tracers which aim to allow or facilitate the transmission of communication by electronic means”. These cookies “do not require consent” from Users are including:

cookies keeping the choice expressed by Users on the deposit of cookies;
cookies intended for authentication with a service, including those intended to ensure the security of the authentication mechanism, for example by limiting robotic or unexpected access attempts;
cookies intended to remember the content of a shopping cart on a merchant site or to invoice the user for the product (s) and / or service (s) purchased;
User interface personalization cookies (for example, for the choice of language or presentation of a service), when such personalization constitutes an intrinsic and expected element of the service;
cookies allowing load balancing of equipment contributing to a communication service;
cookies allowing paid sites to limit free access to a sample of content requested by Users (predefined quantity and / or over a limited period);
certain audience measurement cookies when they meet certain conditions.
When these cookies are used on its Site, Octodoc will inform Users thereof.

3.2. Cookies requiring the collection of the User’s consent

According to the CNIL, this type of cookies “may for example be linked to the display of personalized or non-personalized advertising (when cookies are used to measure the audience of the advertising displayed in the latter case) or to sharing features on social networks ”.
Without consent, the User consent, cookies cannot be placed and / or read on his terminal.

4. Octodoc’s cookies and third-party’s cookies

4.1. Octodoc thus collects and uses cookies when Users browse on its site regardless of the device used (computer, smartphone, e-reader, video game console connected to the Internet, smart TV, etc.). Cookies may also be placed for specific reasons (e.g.: chat solution from a subcontractor of Octodoc on the Site).

4.2. In addition to Octodoc, third parties may indeed place cookies on the Users’ terminal, for example the partners of Octodoc, advertising agencies and other data controllers.

4.3. In all transparency, Octodoc will indicate the issuers of cookies concerned in order to keep Users informed.

5. The purposes of the cookies used by Octodoc

In a transparent manner, Users are informed of all types of cookies that Octodoc is likely to collect, use or operate whether with or without their consent.

5.1. Necessary cookies (also called essential cookies)

These cookies which are strictly necessary for the operation of our Site and therefore cannot be disabled. Thus, Users’ consent is not required in accordance with 3.1. However, it remains possible to oppose it by modifying the settings of the browser of the User via his platform (see article 7.). This opposition will lead to a degradation of the navigation experience.
These cookies will be retained at least for visits to the User’s Site and at maximum for a period not exceeding that provided for by applicable law.

5.2. Optional Cookies

The use of this type of cookies requires the consent of the Users, which means that the latter can object to their use. Among these, we distinguish:

5.2.1. Preference cookies

These cookies are intended to improve the User experience and facilitate their research by offering them products and offers related to their areas of interest. However, this type of cookies is not essential for navigation.
These may, for example, be cookies for displaying personalized banners outside our Site, a system of service recommendations (last subject viewed, suggested reading or product or service, etc.).
These cookies will be retained at least for visits to the User’s Site and at maximum for a period not exceeding that provided for by applicable law.

5.2.2. Session cookies

These are temporary cookies, their purpose is to allow Octodoc to determine whether a User (ex: a candidate, a freelance or a company) has logged in to the website on into its account; or to display a name of a User when he is logged into its account.
These cookies will be retained at least for visits to the User’s Site and at maximum for a period not exceeding that provided for by applicable law. These cookies are a subcategory of preference cookies cited at 5.2.1.

5.2.3. Marketing cookies

The purpose of these cookies is to track the User on the Site in order to display services and offers related to its areas of interest. Those cookies are also temporary cookies.

5.2.4. Statistics cookies

Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously.

5.4. Targeting cookies

These cookies are used to display targeted offers to the User when browsing on the Site as well as on another site.
Octodoc has no control over these cookies as they are managed by other companies. Indeed, only the issuer of a cookie can read or modify the information of this cookie. In addition, the Site welcomes advertising partners and is likely to send them information related to products and services consulted by the User. When this is the case, these companies must undertake to keep this data confidential in accordance with the Data Protection Act (January 6, 1978) and the General Data Protection Regulation (GDPR) or any other applicable law.

This is the case of cookies used by Google Analytics.

See https://support.google.com/analytics/answer/2763052?hl=en for more information.
These cookies are also offered by third parties so that the User can access certain services.
E.g.:

The use of this type of cookies requires the consent of the Users. These cookies will be retained for visits to the User’s Site for a period not exceeding that provided for by applicable law.

5.5. Unclassified cookies

Unclassified cookies are cookies that we are in the process of classifying, together with the providers of individual cookies.

5.6. Summary table on the purposes of cookies collected or used by Octodoc

During his browsing on the Site, to access an updated table of the cookies mentioned from articles 5.1. to 5.5, the User can refer to the chapter “Summary table of cookies” at the end of this document.
The User can also click on “MANAGE” on the banner displayed on to the Site the first time he accessed it, then he will need to click on “Cookie statement”.

Besides, this table remains accessible to the User while browsing on the Site by clicking on “COOKIES PREFERENCES” at the bottom of each page, and by performing the same actions mentioned above. The last possibility for the User, is to click on “Open settings” at the bottom of this Policy, then perform the aforementioned actions.

6. How does Octodoc use cookies?

6.1. Octodoc uses cookies in order to personalize and optimize Users’ browsing and online time and according to the purposes cited on article 5 above. Thus, during their use of the Site, cookies may be placed on their terminal.

6.2. Before each deposit of cookies on the terminal, the prior consent of the User is required for cookies not exempted from consent. This consent request is made on a banner that clearly defines essential information to enlighten the User, namely:

the purposes of the use of cookies
a detailed description of the purposes of cookies via an easily accessible link
the scope of consent
the means of opposition to the use of cookies
the withdrawal and management of consent.
The consent obtained (by clicking on the “ACCEPT” button) from the User means its acceptance of the use of all cookies in accordance with applicable law and this Policy. Thus, in case of refusal of the User (by clicking on the “DENY” button), it will be possible for him to deactivate the cookies (only the optional cookies referred on article 3.1. and requiring the consent of the User).

By clicking on “Settings” and by checking or by unchecking the boxes corresponding to the types of cookies indicated, the User can thus specify or modify his choices (to the exclusion of the necessary cookies provided for in article 5.1). However, for certain types of third-party cookies, the User will have to rely on article 5.4 above to know more about them and article 7 below to exercise his control over them.

7. What control does a User have over cookies?

7.1. All Users are free to accept or refuse cookies at any time by modifying the settings of their Web browser. However, if cookies are refused this can impair performance and negatively influence browsing of the website.

7.2. Most browsers are configured to accept cookies by default. However, Users can delete or refuse cookies in the browser settings regardless of the platform used. However, refusing cookies can obstruct performance and negatively influence the navigation of the Site.

7.3. For more information on how to control cookies, Users can check the settings of the browser used or the platform to find out how they can control or refuse cookies, or by visiting the following pages

8. Privacy Policy
This Cookie Policy is an integral part of our Privacy Policy available here. Acceptance of this Policy is acceptance of our Privacy Policy.

9. Amendment of the Charter on use of Cookies

9.1. Octodoc reserves the right to amend its Cookies Policy at any time. Octodoc shall publish all substantial amendments on its Website visibly, and they shall be applicable from publication of them.